SharePoint 2013 Using linked data sources for listview

SharePoint Designer offers the possibility to create datasource which can be linked in order to display a merged or combined view of the data sources. It’s a pretty cool function in order to create list views – but it was more comfortable with the SharePoint Designer with Preview. Anyway, this post covers a small example of those linked data source.

So in this post i want to give an example of how to deal with that. In creation time, we will come a point where the following question has to be answered that’s why i put it first;

Merge or Join?

Using linked data sources gives you two options: Merging or joining. But what is the difference? You should read this great post.

A merge is an interesting thing if your data sources have exactly the same columns – so you can sort, order or group on the data.

A join is useful if your lists or data sources are completely different but they have one column to combine (like Product ID) at least.

Well, after that let’s do some work. Let’s think about an easy scenario. Ok, we have two tasks lists. We want to see all tasks from both lists.

Step 1: Create a Datasource

At first we open SharePoint Designer an click on datasources. There we click on linked data source button and choose the lists we wanna linking, and their field afterwords. Give the datasource a cool name. By the way i choose join.

aggregateLists1

That’s our datasource.

Step 2: Create a Page

Now we go to site pages and create an aspx page. Between the formtag we add a dataview from our newly created data source.

aggregateLists2

After it has been created we delete the dataform webpart. In the right pane there is our data source. We choose the columns we want to have and add it as multiple items.

aggregateLists3

Now we have a list with our data. But we are not ready yet. We would like to make it a bit beautiful.

Step 3: Modify your list

Now you can do everything with XSLT to format your datalist. I did the following:

  • Add a column which indicates from which lists the data comes from
  • Format the field assigned to and editor
  • Format the field percent complete
  • Add Link to item at Title field

But you can also group or filter your data based on status or any other column.

Step 4: The result

aggregateLists4

That’s it. Quite easy right? As you can see (if you enlarge the image) the data comes from both lists.

..:: I LIKE SHAREPOINT ::..

 

The article or information provided here represents completely my own personal view & thought. It is recommended to test the content or scripts of the site in the lab, before making use in the production environment & use it completely at your own risk. The articles, scripts, suggestions or tricks published on the site are provided AS-IS with no warranties or guarantees and confers no rights.

Karsten Pohnke About Karsten Pohnke
He is Consultant for SharePoint Solutions for collaboration, communication and business processes. He provides his customers applications based on standard features as well as development or combining the power of several microsoft tools like Dynamics CRM. In his free time he tries to collect tipps and worthy experience in this blog.

6 comments on “SharePoint 2013 Using linked data sources for listview

  1. Hi. I have two document libraries that I want to join or merge into a linked data source. Your instructions were great for how to set that up, but I’m not sure how to get the link back to the item. The information displays on the page but there are no links so I can’t open the items. Thanks!

    • Did you ever get an answer to this? I am having the same issue?


  2. var fillPassport = function() {
    $("select[name$='formpersontype']").change(function() {
    if($("option:selected", $(this)).val() == "1") {
    $.getJSON("/_layouts/15/restful/service.svc/uinfo", function(data) {
    var principalDocuments = $(data.principalDocuments);
    if(principalDocuments.length) {
    var document = $("documentType:contains('01')", principalDocuments).parent();
    $("input[name$='formpersondocseries']").val($("series", document).text());
    $("input[name$='formpersondocnumber']").val($("number", document).text());
    $("input[name$='formpersondocgiven']").val($("issuedBy", document).text());
    var date = new Date(Date.parse($("issueDate", document).text()));
    $("input[name$='formpersondocoutdate']").val($.datepicker.formatDate("dd.mm.yy", date));
    }
    });
    }
    });
    }

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